Procurement Module
Amos2 Procurement makes sure all Equipment, Materials and Services are purchased with a cost-controlled approach, at the most favorable terms, and ensures that the CORRECT parts will be delivered.
A Software ideally built and designed for the maritime industry, it is well suited to the requirements of most small to medium sized businesses.
Generic features:
- Electronic Notification for reviewers and approvers.
- Business flow tailored to the company quality system (approvers, controllers, buyers, etc.)
- Requisition, Quotation and Purchase order printouts, can be tailored to the customers’ corporate identity, including stardard clauses.
- Support Splits Requisitions and Orders.
- Auto-recalculate prices accordingly to selected Currency
- Discount can be set for Order Form and/or Order Lines
- Automatically store quoted price into the spare part vendor price (each spare can have unlimited vendors and one preferred vendor)
- Over Budget Flag. Users will be alerted while preparing a Requisition if it goes over-budget.
- Budget Code can be specified at Order Form level or Order line level
- Possibility to attach any external file (i.e. pictures, documents, scanned document) at order form and/or order line level
- Auditing. It records who created, approved, controlled, buyed, received and who modified last
- Automatic faxing of Quotations and POs
- Notifies User if downgraded Vendor Is Included on Open Purchase Order
- Automatically insert into the Requisition and PO line manufacturer model part data and related info
- Budget Control (Estimated, Actual)
Suppliers:
- Supplier Contacts, Definition and Evaluation (discount terms, rating and qualification).
- Supplier data are transferred into the PO including FOB, terms etc.)
- Full search on vendor name and other search criteria
- Categorizations by Area, Regions, Class, etc.
Requisition:
- The full Integration with the Material and Maintenance Modules, allows the creation of Recommended Requisitions to ensure the quality and safety levels are satisfied .
- Default Supplier is automatically inserted.
- Procurement of stock is based on the information contained in the stock record cards
Quotation:
- Comparison of the quoted price with the material average price or Last purchase price.
- Suppliers Bid summary and comparison.
- Supports Excel spreadsheets, quotation can be sent out - manually or automatically – with an Ms Excel spreadsheet. On receipt of the supplier answerback the spreadsheet data is automatically imported into the Procurement Module
Purchase Order
- Automatically generates POs
- Provides PO revision and approval processing
- Updates Receiving at the PO line
- Provides delivery per PO line item
Receiving Material or service:
- Receiving material and receipt control, tracking commodities and log quality compliance.
- Linkage to the inventory control and warehousing which automatically update the In Stock quantities upon acknowledge receipt of the full or partial Purchase Order.
For additional information: info@spec2soft.com